MAEC

Office Manager

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We are looking for a conscientious, meticulous, and dynamic individual who is comfortable prioritizing multiple tasks in a fast-paced environment. The incumbent will manage day-to-day operations of the office. Duties are broad in nature and require the incumbent to work collaboratively with other staff members and exercise independent judgment related to assignments. A successful candidate will have experience working on a team and with outside clients or partners and must be high-energy, outgoing, and friendly.

RESPONSIBILITIES:

  • Ensure smooth day-to day operations by serving as a liaison with building management, keeping the office well stocked with supplies, managing mail and package delivery, answering phone calls, and welcoming guests/visitors.
  • Maintain office equipment including computers, copier, fax, telephones, etc.
  • Keep the office clean and tidy – organize supplies, file paperwork, recyclables, etc.
  • Coordinate meetings and prepare meeting materials and minutes.
  • Use a variety of software programs and office equipment to perform assignments and provide technical support to staff.
  • Perform other administrative duties including calendaring, meetings, conference calls, telephone support, and other events as needed.
  • Plan and execute office culture activities, including birthday celebrations, anniversaries, and other milestones.
  • Support Vice President as needed.
  • Support IT as needed.
  • Maintain files and records for area of responsibility as needed.
  • Perform other duties as assigned.

 

QUALIFICATIONS:

  • Demonstrated commitment to MAEC’s guiding principles – Excellence, Equity, Integrity, Innovation, and Synergy;
  • High level of professionalism, flexibility, diplomacy, and strong interpersonal skills;
  • Excellent oral and written communication skills;
  • Strong computer and technology skills; proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher), Google docs, and interest in and ability to learn new platforms;
  • Outstanding organizational abilities, good judgment, and strong attention to detail.

REQUIREMENTS:

  • 2-4 years of experience with non-profit administration, or comparable office management experience
  • Ability to work independently and handle multiple tasks
  • Completion of post-interview assessments (PowerPoint, note taking)
  • Experience and commitment to educational issues a plus

 

COMPENSATION AND BENEFITS:

Compensation will be commensurate with experience. MAEC offers a competitive benefits package including health, vision, dental insurance, and a 403(b) retirement program.

 

TO APPLY:

Please send your resume and cover letter to jobs@maec.org. Both cover letter and resume must be sent as attachments and not in the body of the e-mail. Also please use “Application: Office Manager Position” in the subject of your e-mail.

 

NO PHONE CALLS.

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